Guilford Employment Opportunities

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Guilford Publications is an equal opportunity employer committed to attracting and retaining a talented, dedicated staff. Located in New York City, we publish acclaimed books and periodicals in the areas of psychology and mental health, education, research methods, and geography. We offer our employees a collaborative and highly productive work environment, excellent benefits, and opportunities for career development.

To submit your application for a specific position listed below, please follow the instructions detailed in the position listing.

Current Positions Open:

Reception/Administrative Assistant

This entry-level position requires at least one year of successful office experience with strong customer service, organizational and data entry skills. Major duties include:

Provide excellent customer service at reception for calls and guests
Handle accounts payable projects, including significant A/P data entry and reconciliations
Complete data entry and audits for primary database for book titles
Perform various projects for Marketing department
Work closely with Office Manager and other management on diverse projects

Candidate needs to be flexible to accommodate changing work demands, including working in multiple departments within a single office, be detail oriented, with strong math and communications skills. Knowledge of Internet Browsers (Explorer, Firefox, etc), Microsoft Word and Microsoft Excel required.

Guilford Publications offers a competitive salary and excellent benefits and will only consider local candidates. Please include a cover letter with your resume which includes your salary history. Respond via email to: Lynn Penney, Director of Human Resources at resume@guilford.com with subject line: Reception/Administrative Assistant.

Fulfillment Specialist

We are looking for a productive and organized customer service representative to work in our Fulfillment Department. This is an excellent opportunity for candidates looking to start a career in publishing. Previous hires have been promoted within the company to positions in Marketing, Sales, Acquisitions and other departments. Duties will include:

Provide customer service for key accounts, keeping up to date with customer's policies and requirements and communicating these with Sales, Credit and our warehouse
Author conference rep - contacts organizers of conferences and meetings where our authors are speaking and arranges for sales or CBE’s to be present
Process orders, credits and other data entry tasks as needed
Provide customer service via telephone, e-mail and in-person to our customers

Candidate should have some customer service experience, strong data entry skills and the desire to learn new skills and grow with the position and within the company. This individual should be able to work in a relaxed yet fast-paced environment and have the ability to prioritize both with and without supervision. This full-time position requires excellent verbal and written communication skills and is very detail-oriented. Facility with Excel required as is occasional travel to conferences.

Marketing Assistant

We are looking for someone with a minimum of two years’ experience in book publishing. The Marketing Assistant has a hands-on role in the department which includes:

Communicating with acquisition editors and authors to secure pre-publication endorsements from prominent professionals
Acting as academic liaison: sending out letters, emails, and books to professors and engaging in follow-up and reporting
Working with our Senior Copywriter to create new title announcements
Regular updating of our database, including making copy changes and entering information
Other administrative duties as needed

Our ideal candidate will have outstanding organizational skills; impeccable attention to detail; excellent writing skills; and a team-player attitude. The position requires the ability to proofread, edit, and coordinate a multitude of tasks with accuracy and promptness. The ability to meet important deadlines is a must.

Subsidiary Rights & Royalty Associate

This new full-time position will be responsible for administrative functions and will keep new title information flowing to our expanding network of publishing partners worldwide and support the search for new licensing opportunities. Duties include:

Accurate and timely handling of permission requests and payments
Administration of subsidiary rights contracts
Conduct regular correspondence with foreign publishers regarding new titles as well as following up on existing contracts
Create sales materials for book fairs
Maintain contact files for authors and publishing partners
Setting up royalty contract information into the primary database, calculating author royalty payments and preparing statements for mailing

The ideal candidate will have two years of work experience, and excellent organizational, administrative, and communication skills, along with math ability and data entry experience. Knowledge of MS Word, Excel, and the ability to maintain schedules are required. Experience in book publishing and knowledge of a foreign language is preferred.